Administration

Admin Manager

Lagos   |   Full Time

JOB DESCRIPTION

ABOUT GOKADA

Gokada is a leading technology startup in Africa's largest economy, Nigeria, and has the potential to become one of the most impactful companies in all of Africa.

Gokada’s services include instant parcel delivery, food delivery, ride-hailing, and more. Currently headquartered in Lagos, Gokada is in the process of expanding to other cities

Our Vision is to be the biggest Super App for Africa and we aim to make African Cities easier, better and more enjoyable to live in by empowering lives of people through technology

 

Job Summary

The Admin Manager will be tasked with  the day to day running of the overall facility as required. You will also be responsible for the maintenance and services of work facilities to ensure that they meet the needs of the organization and its employees.


Job Dimension

As the Admin Manager, you would report directly to the Head, People and Culture and would  oversee all building-related activities, preserving the good condition of infrastructure and ensuring that facilities are safe and well functioning.


RESPONSIBILITIES

  • Plan and supervise new office location setup
  • Monitoring the cleanliness and maintenance of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces.
  • Maintaining day-to-day operations of facilities, such as delegating cleaning and maintenance tasks to team members.
  • Serve as the contact person for various office related concerns including: office bills processing and payment, vendor management, office facilities and equipment maintenance (servicing, repairs and replacements).
  • Prepare admin budget and monitor budget to ensure no over- expenditures
  • Prepare a regular report on office expenses and maintenance/ repairs history.
  • Manage petty cash operations of Admin department and projects ensuring guidelines are fully implemented.
  • Review utilities consumption and strive to minimize costs.
  • Ensuring that basic facilities are well-maintained and conducting proactive maintenance checks.
  • Dealing with emergencies as they arise
  • Food vendor, outdoor training space, hotel bookings.
  • Liaise with IT to ensure clean and healthy working space, manage all spaces, security, bills, proper repairs, no breakage again and again, and any other requirements that arise from time to time
  • Ensuring that facilities meet compliance standards, government regulations, environmental, health and security standards
  • Planning for the future by forecasting the facility’s upcoming needs and requirements .
  • Scheduling routine inspections and emergency repairs and also overseeing any renovations, repairs and refurbishments. 
  • Helping with office relocations for staff.


 

MUST HAVE SKILLS AND EXPERIENCES

  • Proven experience as facilities and Admin manager or relevant position

  • Competent writing and communication skills – including the ability to communicate technical information

  • Candidate must have a demonstrated experience in administrative duties

  • Highly detail-oriented and organized.

  • Ability to work with little or no supervision

  • Procurement and negotiation

  • Proactive thinking

  • Well-versed in technical operations and facilities management best practices.

  • The ability to multitask and prioritize your workload.

  • Problem solving and decision making Skills.


REQUIREMENTS

  • BSc/HND in facility management, engineering, business administration or relevant field


NICE TO HAVE SKILLS

  • Passionate about delivering consistent excellence.

 

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